Resources
Resources for childcare operators.
Practical guides to billing, bookkeeping, and running your centers. Tactivus also provides bookkeeping and accounting for child care centers.
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Financial operations
Daycare Payment Policy: Tuition, Late Fees, and Collection Rules
What a daycare payment policy should cover, how to handle late payments, and which terms require state or contract review.
Financial operations
Daycare Accounting Software: An Honest Comparison
Compare daycare accounting software and child care billing platforms, including QuickBooks plans, prices checked Aug. 25, 2026, and reconciliation work.
Financial operations
CACFP Reimbursement Rates for 2026–27
Current 2026–27 CACFP center reimbursement rates by meal and region, claim limits to verify, and budgeting context.
Financial operations
CACFP Bookkeeping: Claims, Receivables, and Reconciliation
How to keep CACFP claims, meal counts, attendance, deposits, and food program records in working order.
Family operations
Licensing & compliance
Licensing & compliance
Daycare Licensing Requirements by State
A state-by-state directory of child care licensing agencies, plus the renewal, inspection, director, and recordkeeping requirements centers need to track.
Licensing & compliance
Daycare Staff-to-Child Ratios by State and Age
State-by-state staff-to-child ratios and group-size limits for licensed child care centers, with age bands and operating exceptions.
Licensing & compliance
California Daycare Licensing: Fees, Inspections and Compliance
What California child care operators must track: non-expiring licenses, annual fees, inspections, director rules, and compliance recordkeeping.
Licensing & compliance
Florida Daycare Licensing: Fees, Inspections and Renewals
How Florida child care centers get licensed and expand: DCF and county licensing, annual fees, inspections, director credentials, and renewal deadlines.
Licensing & compliance
North Carolina Daycare Licensing: Compliance, Fees and Inspections
A compliance guide for North Carolina child care operators: DCDEE licensing, star-rated licenses, annual fees, inspections, and staff recordkeeping.
Licensing & compliance
Pennsylvania Daycare Licensing: Certification, Renewals and Clearances
How Pennsylvania certifies child care centers: OCDEL certificates of compliance, renewals, clearances, Keystone STARS, and the records behind them.
Licensing & compliance
Tennessee Daycare Licensing: Fees, Inspections and Compliance
How Tennessee licenses child care centers: TDHS rules, application fees, assessments and inspections, director qualifications, and records to keep current.
Licensing & compliance
Texas Daycare Licensing: Fees, Inspections and Compliance
What it takes to run and expand a licensed Texas child care center: HHSC minimum standards, fees, background checks, director presence, and records.